01Data protection

MS-Schramberg considers the protection of your personal data to be extremely important. The observance of and compliance with legal regulations regarding data protection and security are a matter of course for us. All details regarding your identity, such as title, first name, last name, address, phone number, fax, e-mail address, IP address, etc., are considered personal data. We would like to inform you about when we collect what personal data of yours and how we use it.

We have taken technical and organisational measures to ensure that both we and our service providers observe regulations regarding data protection. Your data is protected within the scope of the legal regulations of the EU General Data Protection Regulation and the Federal Data Protection Act.

We collect, store and use your personal data to provide you with access to certain information and to communicate with you. In the following, you’ll find information about what data is collected when you visit

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  • magnete.de
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and how it is used.

If you have questions or concerns regarding data protection, please contact our external data protection officer, Dr Rainer Harwardt of MS-Schramberg GmbH & Co. KG via e-mail at datenschutz@ms-schramberg.de or by post at Datenschutzbeauftragter, MS-Schramberg GmbH & Co. KG, Max-Planck-Str. 15, 78713 Schramberg-Sulgen, Germany.

Data collection and processing

By transmitting your personal data to us, you agree that your data will be collected, processed and used in accordance with this privacy statement. This is done in the following ways

Website access

Every time you access our homepage or a file on our homepage, this is logged. Storing this data serves internal system-related purposes. What is logged: Date and time of access, the requested URL, the protocol used for access (e.g. http/1.1), origin, or the page from which access originates (e.g. Google), and the caller’s user agent (information on browser, e-mail program, etc.). The IP address will be logged for security reasons. This log is only accessed in the event of security breaches related to criminal tracking; data will be stored for ten weeks. No personal user profiles are generated!

Transmitting information

Contact form

When you contact us through our website, we collect various personal information from you through our contact form. Required fields that allow us to meaningfully process your request with the minimum data needed are: First name, last name, e-mail address, post code, and the message itself. Phone number and title may be given voluntarily. An unencrypted e-mail with the data you provided will be generated via an application with temporary storage, which you can transmit to us by clicking Submit. Please note that the e-mail is not encrypted, so please make sure not to give us any confidential data or information through this method

Secure message and data transmission

The link to the secure online portal Cryptshare is available on the contact page for transmitting confidential information - as a message or file - if the recipient address is known. You will have to provide your name, e-mail address and phone number when registering. Then you’ll receive an e-mail with a verification code to enter in the next steps, at which point you’ll also need to enter the name of the recipient and the confidential message, and upload the data that you want to transmit securely. You will then receive a confirmation e-mail message regarding the transmission and the e-mail recipient that a confidential message or data is available for a limited period (about two weeks). Your data and the information transmitted will then be stored for this period, and then deleted.

Cookies

The websites use “cookies” in several places. They serve to make our websites more secure, user-friendly, and effective. Cookies are small text files that are stored on your computer and saved by your browser. Most of the cookies we use are called “session cookies”. They are automatically deleted at the end of your visit. Cookies do not cause damage to your computer and do not contain viruses.

Use of web analysis programs

Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics uses "cookies", text files that are stored on your computer and make it possible to analyse your use of the website. The information generated by the cookie concerning your use of this website is generally transmitted to a Google server in the USA and stored there. If IP anonymisation is activated on this website, however, your IP address will be truncated in advance by Google within member states of the European Union or other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. Google uses this information to analyse your use of the website, compile reports concerning website activities for the website operators and render additional services linked with the use of the website and the Internet on behalf of the website’s operator. The IP address transmitted from your browser within the scope of Google Analytics will not be conflated with other Google data. You can prevent the storage of cookies by selecting the appropriate settings in your browser software; however, we want you to be aware that you may not be able to fully use all the functions of this website if you do so. You can also prevent the data generated by the cookie that relates to your use of the website (including your IP address) from being collected and prevent it from being processed by Google as well, by downloading and installing the browser plug-in available at the following link http://tools.google.com/dlpage/gaoptout?hl=de.

You can prevent Google Analytics collection by clicking the following link.

An opt-out cookie will be set which prevents your data from being collected on future visits to this website:

Disable Google Analytics

For more information about the terms and conditions of use and data protection, please refer to http://www.google.com/analytics/terms/de.html or https://www.google.de/intl/de/policies/. Please note that Google Analytics is extended by the code “gat._anonymizeIp();” on this website, which guarantees the anonymous collection of IP addresses (“IP masking”).

Use of web-based services

Google Maps

This website uses the Google Inc. product Google Maps to display maps. By using this website, you agree that automatically collected data will be collected, processed and used by Google Inc., their representatives and third-parties. The terms and conditions of use for Google Maps can be found at http://www.google.com/intl/de_de/help/terms_maps.html

If you wish to opt out of this, you can disable it via the ad preferences manager http://www.google.com/settings/ads/onweb/?hl=de.

Newsletter

On our website you can subscribe to an email newsletter. In addition to voluntary details in the commensurate form, we also process your email address, title, first name and surname. These details are required to send you the newsletter and address you personally.

Newsletter content encompasses general information about our company, products and services as well as other information relating to our company.

You may unsubscribe from the newsletter at any time (Unsubscribe). A link to unsubscribe is contained in every newsletter email.

To send you our newsletter we require your consent. We acquire this in two steps via the so-called double opt-in procedure. You 'apply' for delivery of the newsletter and we will then send you a confirmation email. You must actively confirm this email to subsequently declare your consent to receive the newsletter. Only then will you be added to the newsletter mailing list. To comply with statutory requirements in relation to the registration confirmation, we log the date and time of registration and deregistration as well as the IP address used. Storage of this information serves our legitimate interests to protect against claims and as evidence of the legal conformity in terms of mailing the newsletter.

In accordance with Section 6 (1) (a) GDPR in conjunction with Section 7 (3) of the German Unfair Competition Act (UWG), the newsletter can also be sent on the basis of a legitimate interest within the meaning of direct marketing within the scope of an existing business relationship. In this case, you can object to any further receipt of the newsletter at any time (poss. link), whereby at that point you will be expressly notified of such!

To analyse and optimise the popularity of our newsletter emails, we log when the emails are opened and links clicked (so-called newsletter tracking). This user analysis is carried out on the basis of balanced interests. You are not afforded a separate right to object to this processing; but rather may do so by unsubscribing from the newsletter.

Use of social media plug-ins

Use of Facebook plug-ins

Our website uses social plug-ins (“plug-ins”) for the social network facebook.com, which is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. Plug-ins are marked with the Facebook logo or the phrase “Facebook social plug-in.” You can find an overview of Facebook plug-ins here:

developers.facebook.com/docs/plugins/

If you visit a website of ours that contains one of these plug-ins, your browser will establish a direct connection to Facebook’s servers and transmit your IP address, along with other information. The contents of the plug-in will be transmitted directly from Facebook to your browser, integrating into the website.

By integrating the plug-in, Facebook receives the information that you visited the corresponding page on our website. If you are logged into Facebook, Facebook can match the visit to your Facebook account. If you interact with the plug-in, for example by clicking the “Like” button or leaving a comment, the relevant information will be transmitted directly to Facebook from your browser and be stored there.

Please note that as the website provider, we do not receive any information about the content of the data transmitted or its use by Facebook. For more information, please refer to Facebook’s privacy policy at http://de-de.facebook.com/policy.php.

If you do not want Facebook to collect data about you through our website, you will need to log out of Facebook before visiting our website. You can avoid transmitting your IP address by not visiting our website.

Xing plug-in

This website contains programs (plug-ins) for the social network xing.com. These are operated by Xing AG, Gänsemarkt 43, 20354 Hamburg, Germany. The plug-ins on our website are marked with the Xing logo. When you visit our website that contains one of these plug-ins, your browser will establish a direct connection to the Xing servers, which will transmit the content of the plug-in to your browser, integrating it into the website displayed. This allows the information that you visited our website to be shared with Xing. If you are logged into your personal Xing user account while visiting our website, Xing can match this visit with your account. Interacting with plug-ins, such as pressing the Xing button, will transmit the relevant information directly from your browser to Xing and it will be stored there.

The purpose and extent of data collection and further processing and use of data by Xing, as well as your rights related to this and settings options to protect your privacy, can be found in Xing’s privacy statement:

https://www.xing.com/app/user?op=tandc&what=dp#

If you do not want Twitter to collect data about you through our website, you will need to log out of Twitter before visiting our website. You can avoid transmitting your IP address by not visiting our website.

Youtube plug-in

On our website, we use the video platform YouTube, operated by YouTube LLC, 901 Cherry Ave. San Bruno, CA 94066, USA ("YouTube"). YouTube is a platform that enables the rendering of audio and video files. If you visit a page on our website, the integrated YouTube player there will establish a connection to YouTube to ensure the technical transmission of the video or audio file. Data will be transmitted to YouTube when this connection is established. Please note that we do not receive any information about the content of the data transmitted or its use by Youtube. Please read up on how your data is handled by YouTube, as well as your rights related to this and settings options for protecting your privacy, on YouTube’s website.

Instagram social plug-ins

Our website uses social plug-ins (“plug-ins”) for Instagram, which is operated by Instagram LLC., 1601 Willow Road, Menlo Park, CA 94025, USA (“Instagram”). Plug-ins are marked with the Instagram logo or with an “Instagram camera.” For an overview of Instagram plug-ins and what they look like, please refer to: blog.instagram.com/post/36222022872/introducing-instagram-badges  

If you visit a page of our website that contains one of these plug-ins, your browser will establish a direct connection to Instagram’s servers. The contents of the Instagram plug-in will be transmitted directly to your browser and integrated into the website. This integration will provide Instagram with the information that your browser visited the corresponding page on our website, even if you do not have an Instagram profile or are not logged into Instagram. This information (including your IP address) will be transmitted directly from your browser to an Instagram server in the USA and stored there. 

If you are logged into Instagram, Instagram can immediately match your visit to our website with your Instagram account. If you interact with the plug-ins, for example by clicking the “Instagram” button, this information will likewise be transmitted directly to an Instagram server and stored there. The information will also be published on your Instagram account and displayed to your contacts there.

The purpose and extent of data collection and further processing and use of data by Instagram, as well as your rights related to this and settings options to protect your privacy, can be found in Instagram’s privacy statement: help.instagram.com/155833707900388/

If you do not want Instagram to match the data collected on our website directly with your Instagram account, you will need to log out of Instagram before visiting our website. You can also prevent the Instagram plug-in from loading entirely by using add-ons for your browser, such as the “NoScript” script blocker (http://noscript.net/).  

Linkedin plug-in

We use components of the LinkedIn network on our website. LinkedIn is a service of the LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Every time a webpage of ours equipped with this type of component is visited, this component prompts the browser you're using to download the corresponding rendering of the component from LinkedIn.

This process provides LinkedIn with information about which specific pages were visited on our website. If you click the LinkedIn “Recommend button” while you are logged into your LinkedIn account, the contents of our site can be linked to your LinkedIn profile. This allows LinkedIn to match the visit to our website with your LinkedIn user account.

We do not have any influence over the data that LinkedIn collects through this, nor over the extent of this collected data. We also do not receive any information about the content of the data transmitted to LinkedIn. For details about LinkedIn’s data collection, as well as your rights and settings options, please see LinkedIn’s data privacy statement. This can be found at www.linkedin.com/legal/privacy-policy

Use and transfer of personal data

If you have given us personal data, we will only use this to respond to your queries, for technical administration, and for marketing if you have consented to this. Your personal data will only be shared with or otherwise transmitted to third parties where necessary for the purposes of processing contracts – especially forwarding order data to suppliers – where necessary for accounting purposes, we are legally obliged or you have given your prior consent.

You have the right to revoke your consent at any time with effect for the future.

Stored personal data will be deleted if you revoke your consent to storage, if it is no longer necessary for you to receive information about the fulfilment of the purpose for which storage is necessary, i.e. the process has been handled and no statutory deletion period applies, or if the storage of your data is not permitted for other legal reasons. If data cannot be deleted, you will be blocked from further processing until the statutory deletion period has lapsed.

Links to other websites

The district court of Hamburg ruled on 12 May 1998 – under file number 312 O 85/98 – that a company/individual can adopt the contents of a third-party website as their own through a link to that site unless the company/individual clearly disassociates themselves from this linked content. For this reason, MS-Schramberg GmbH & Co.KG hereby expressly disassociates itself from the contents of all linked websites. MS-Schramberg has no influence whatsoever over the contents of linked sites and does not accept any liability whatsoever for their currency, accuracy, completeness, quality or future design. The operator bears sole responsibility for the contents of linked sites.

Please also observe the respective third-party privacy statements for the pages to which the link directs you. This privacy statement only applies to the website of MS-Schramberg GmbH & Co.KG.

Right to informational autonomy

You have the right to learn what data is stored with us (right of access) and have inaccurate data corrected or deleted/blocked. Upon written request, we will be happy to provide you with information about the data stored that is related to you as an individual. You will receive a registered letter from us with the relevant documents. Please understand that we naturally must also verify you as the recipient – to protect your personal data.

Miscellaneous

We do not use automated processes that could lead to reaching an automated decision regarding your application or that would profile you.

If you believe that the processing of your personal information violates the General Data Protection Regulation, you have the right to contact the respective data protection supervisory authorities of your jurisdiction. In the case of Baden-Württemberg, this is the State Data Protection and Freedom of Information Officer
Street address: Königstrasse 10 a, 70173 Stuttgart
Postal address: Postfach 10 29 32, 70025 Stuttgart
Tel.: 0711/615541-0, FAX: 0711/615541-15,
E-mail: poststelle@lfdi.bwl.de

Security notice

We endeavour to take every technical and organisational measure possible to store your data in such a way that it cannot be accessed by third parties. We cannot guarantee full data security when communicating through unencrypted e-mails, so we recommend sending confidential information by post.

Privacy Statement (updated on 24 April 2018)

Data collection

As part of your online application, we will collect and process the following personal application information from you:

  • Salutation
  • Last name, first name
  • Address
  • Phone number/mobile number
  • E-mail
  • Application documents (cover letter, CV, diplomas, certificates, etc.)
     

Purpose of the data collection/dissemination

The sole purpose of collecting and processing your personal application information is to fill positions within our corporate group. Your data will only be shared with internal offices and specialist departments who are responsible for the specific application procedure, unless you allow us (using our application form) to consider your application for other fitting positions.

Please note that the data you are transmitting may be used for statistics on the (online) application process. These statistics are compiled solely for internal purposes and the information is always used in an anonymous form and never personalised.


Legal basis

Your data is collected/processed in accordance with § 26 BDSG (new) (previously § 32 BDSG) or following your consent.


Data retention period of application information

Your personal application information will generally be deleted four months after the application process has ended. This does not apply if statutory provisions prevent the deletion, if the continued retention is needed for the purpose of collecting evidence or if you have expressly agreed to a longer retention period.


Retention for future job openings

If we are unable to offer you a current job opening, but, based on your profile, we believe that your application may be of interest for future job openings, we will store your application information for up to three years if you have expressly consented to the information being retained and used in this way. With your permission, we will compare your information to the requirements for job openings and contact you if there is a suitable opening. You will also receive employee information via e-mail once or twice a year to keep you up to date on events and news at MS-Schramberg.


Data security

In order to protect the data collected as part of your application from manipulation and unauthorised access, we have taken various technical and organisational precautions. In particular, the transmission of your online application will be encrypted according to the accepted current state of the art.


Right to information and revocation

If you have questions about the collection, processing or use of your personal information, or if you need information, want to correct or delete data or revoke permissions, please contact the external data protection officer of MS-Schramberg GmbH & Co. KG, Dr. Rainer Harwardt at datenschutz@ms-schramberg.de or, via mail, at Data protection officer, MS-Schramberg GmbH & Co. KG, Max-Planck-Str. 15, D-78713 Schramberg-Sulgen. For additional information, please also see our general privacy policy for the website of MS-Schramberg.


Responsible party

MS-Schramberg GmbH & Co. KG
Max-Planck-Str. 15
D-78713 Schramberg-Sulgen
E-mail: info@ms-schramberg.de

Data collection

Customer and supplier data are processed in our merchandise management and contact management systems as part of our business relationships and/or their initiation, order processing and the associated processes, the sale and procurement of products and services, the illustration of the history of business processes and the documentation of business transactions (within the scope of quality management) as well as marketing activities. In addition, purchasing behaviour is evaluated for the purpose of market anal-yses and new developments within the product portfolio. No automated profiles are generated and there is no scoring of affected parties within the scope of the market analyses.

In the case of customers and suppliers, the following information of the respective contact person is pro-cessed:

  • Personal salutation
  • Titel
  • Name
  • Contact information
    • E-mail address
    • Phone / landline / mobile
    • Address
  • Area of responsibility, department

Legal basis

Your data are collected/processed in accordance with Art. 6 paragraph 1 lit. b) GDPR for the initiation of contracts or the performance of a contract within the scope of a business relationship and/or with Art. 6 paragraph 1 lit. a) GDPR with consent during the initial collection of the contact information of a contact person for the customer or supplier and/or in order to receive the newsletter.

Any possible consent to receive the newsletter can be revoked at any time. The consent for storing the information can only be revoked until the information is used for processing an order.

Recipient

Within our company, your data will be used and/or processed by the following departments: Sales, Pro-curement, Production, Construction, Shipping, Marketing, Controlling, Accounting and Project Manage-ment. It is possible that the required information will be transmitted to sales representatives in France and Italy if doing so is required for meeting contractual obligations.

The information will not be transmitted to countries outside of the EU or third countries.

Retention period of customer and supplier data

In order to meet fiscal requirements, we will store those documents that are part of the business relation-ships and that are required for verification purposes or those subject to mandatory archiving requirements for a period of 10 years. In the case of paper documents, they will then be destroyed unless individual doc-uments are subject to further archiving requirements, e.g. those pertaining to guarantees.

The contact information of the contact person for a customer or supplier will be set to inactive ("limitation of processing") upon request.

Data security

In order to protect the data collected as part of our business relationship (or the initiation of such a business relationship) from manipulation and unauthorised access, we have taken various technical and organisa-tional precautions.

Right to information and revocation

You have the right to learn what data is stored with us (right of access) and have inaccurate data corrected or deleted/blocked. Upon written request, we will be happy to provide you with information about the data stored that is related to you as an individual. You will receive a registered letter from us with the relevant documents. Please understand that we naturally must also verify you as the recipient – to protect your per-sonal data.

If you believe that the processing of your personal information violates the General Data Protection Regula-tion, you have the right to contact the respective data protection supervisory authorities of your jurisdiction. In the case of Baden-Württemberg, this is the:

State Data Protection and Freedom of Information Officer.

Street address: Königstrasse 10 a, 70173 Stuttgart
Postal address: Postfach 10 29 32, 70025 Stuttgart
Tel.: 0711/615541-0, FAX: 0711/615541-15,
E-mail: poststelle@lfdi.bwl.de